Logo DISTRICT OF HIGHLANDS
NOTICE OF REGULAR COUNCIL MEETING
Monday, July 16, 2018 @ 7PM
School House, 1589 Millstream Road


A G E N D A
1.

APPROVAL OF THE AGENDA


2.

PETITIONS AND DELEGATIONS


3.

ADOPTION OF THE MINUTES


a.

Council Minutes – June 18, 2018

Recommendation:  Adopt
b.

Heritage Select Committee – June 25, 2018

Recommendation:  Receive
c.

West Shore Parks & Recreation – AGM – June 22, 2017

Recommendation:  Receive
d.

Draft - West Shore Parks & Recreation – AGM – June 14, 2018

Recommendation:  Receive
4.

REPORTS OF COMMITTEES AND COMMISSIONS


a.

Councillor Anderson


b.

Councillor A. Baird

Social Sustainability Committee, CRD Climate Action Committee, South Island Prosperity Project
c.

Councillor G. Baird

Emergency Planning, Capital Region Invasive Species Partnership, CRD & JDF Water Commission
d.

Councillor Burns

Sustainable Land Use Committee, Western Communities Policing Advisory, Greater Victoria Public Library
e.

Councillor McLean

Heritage Committee, Greater Victoria Family Court and Youth Justice Committee, Intermunicipal Advisory Committee on Disability Issues, Coexisting with Carnivores Alliance
f.

Councillor Roessingh

Capital Region Emergency Services Telecommunications, CRD Arts, CRD Housing Trust Fund Commission
g.

Mayor's Report


5.

RATIFICATION OF COMMITTEE RECOMMENDATIONS


6.

INTRODUCTION OF LATE ITEMS


7.

UNFINISHED BUSINESS


a.

Memo – Councillor A. Baird, July 12, 2018 (1855.02)

RE:  RISK ASSESSMENT – FCM GRANT
Recommendation:  That Council direct staff to apply for an FCM grant to cover the cost of hiring a consultant to perform a Risk Assessment for the District of Highlands
8.

CORRESPONDENCE


a.

Letter – O.K. Industries Ltd., June 12, 2018

RE:  ENVIRONMENTAL MANAGEMENT PLAN
b.

Correspondence

RE:  MINE PERMIT APPLICATION IN SOUTH HIGHLANDS

i) Letter – Hazel Cameron – June 2, 2018
ii) Letter – Eric Bonham – June 6, 2018
iii) Letter – Jim and Jeannette Welham – June 13, 2018
iv) Letter – Barry Ferguson – June 13, 2018
v) Letter – Marj Hopp – June 13, 2018
vi) Email Correspondence – Job Kuijt, Ph.D., - June 15, 2018
vii) Letter – Eric Johnson – June 16, 2018
viii) Letter – Maureen Hoole – June 21, 2018
ix) Email Correspondence – Margaret Burrell, June 21, 2018
x) Letter – Sharon and Barry Gelling – June 28, 2018

c.

Email Correspondence – Arnold Viersen, MP, Peace River – Westlock

RE:  HELP KEEP SEX TRAFFICKING ILLEGAL IN CANADA
d.

Letter – R. Humble, CAO – Town of Sidney, June 28, 2018

RE:  TOWN OF SIDNEY REQUEST TO WITHDRAW – CRD ARTS SERVICE

e.

Email Correspondence – S. Taylor, June 28, 2018

RE:  WATER TARIFF – HANNINGTON ESTATES
9.

BYLAWS


10.

NEW BUSINESS


a.

Memo – L. Beckett, Planner, July 6, 2018

RE:  DEVELOPMENT PERMIT APPLICATION DP-21-18 - Millstream Industrial Park
Recommendation: That Council issues DP-21-18.

b.

Memo – T. Neurauter, C/Officer, July 12, 2018

RE: COMMUNITY HALL RENTAL FEE WAIVER REQUEST – July 22, 2018
Recommendation: That Council approve the waiver of the 3 hour rental fee ($105) by the Highlands Parks & Recreation Association for the grand opening celebration of the Community Garden with the applicant being charged $175 for the community hall building to be opened and closed; insurance; and refundable security deposit of $100 (total cost to applicant $75). 

c.

Report – T. Neurauter, C/Officer, July 11, 2018

RE: FINLAYSON ARM 28, 50 AND 100 KM TRAIL RUNNING EVENT
Recommendation:  That Council grant approval to Coastline Endurance Running for the use of the following rights-of-way and road crossing from Friday, September 7 to Sunday September 9, 2018 for the Finlayson Arm 28, 50 and 100 kilometre trail race: 
• Viart Road/Rowntree Road – runners will run along the side of the road 
• Finlayson Arm Road - runners will run alongside of road 
• Ross-Durrance Road - runners will cross the road to connect Gowlland Tod Park and Mt. Work Park); and further; That the District of Highlands and the Event Organizer enter into a Public Property Occupancy Agreement substantially as shown as attached to the report from the Corporate Officer dated July 11, 2018 with the Corporate Officer authorized to execute such an agreement on behalf of the District of Highlands.


d.

Report – T. Neurauter, C/Officer, July 11, 2018

RE: 2017 ANNUAL REPORT
Recommendation:  That Council Receive and Approve the 2017 Annual Report.

e.

Report – T. Neurauter, C/Officer, July 11, 2018

RE: UNION OF BC MUNICIPALITIES (UBCM) CONVENTION
Recommendation:  That Council pass a resolution authorizing the attendance of members wishing to attend the 2018 UBCM Convention in Whistler, BC.

f.

Report – T. Neurauter, C/Officer, July 11, 2018

RE: MUNICIPAL INSURANCE ASSOCIATION – APPOINTMENT OF VOTING DELEGATE AND ALTERNATES 
Recommendation:  That Council appoint a delegate and two alternates to vote on behalf of the District of Highlands at the Annual General Meeting of the Municipal Insurance Association of BC.
11.

IN CAMERA



12.

RELEASE OF IN CAMERA RESOLUTIONS


13.

ADJOURNMENT