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DISTRICT OF HIGHLANDS 
NOTICE OF REGULAR COUNCIL MEETING
MONDAY, JANUARY 21, 2019 @ 7PM
School House, 1589 Millstream Road

A G E N D A
1.

APPROVAL OF THE AGENDA


2.

PETITIONS AND DELEGATIONS


3.

ADOPTION OF THE MINUTES


3.1.

Council Minutes – January 7, 2019

Recommendation:  Adopt
4.

REPORTS OF COMMITTEES AND COMMISSIONS


4.1.

Councillor Anderson

Heritage Select Committee, Western Communities Policing Advisory Committee 
4.2.

Councillor A. Baird

CRD Climate Action Committee, CRD Housing Trust Fund Commission
4.3.

Councillor G. Baird

Capital Region Invasive Species Partnership, CRD Regional Water Supply Commission,  CRD Juan de Fuca Water  Distribution Commission 
4.4.

Councillor McLean

Coexisting with Carnivores Alliance, Greater Victoria Family Court and Youth Justice Committee, Inter-municipal Advisory Committee on Disability Issues, Sustainable Land Use Select Committee 
4.5.

Councillor Roessingh

Capital Region Emergency Services Telecommunications, CRD Arts, Greater Victoria Public Library
4.6.

Councillor Rose Stanton

Emergency Planning and Social Sustainability Select Committee 
4.7.

Mayor's Report


5.

RATIFICATION OF COMMITTEE RECOMMENDATIONS


5.1.

HERITAGE SELECT COMMITTEE - January 9, 2019

5.1.1.

RE: ALLOCATION OF FUTURE AMENITIES TO A HERITAGE RESERVE

Recommendation:  That when it revises the District`s Amenity Policy that Highlands community heritage values be considered in discussion with the public.
5.1.2.

RE: INCLUSION OF LIME KILN INVENTORY ASSESSMENT IN THE 2019 BUDGET

Recommendation:  That Council include the cost estimate for the archaeological inventory assessment of the Lime Kiln in the 2019 budget discussions
6.

INTRODUCTION OF LATE ITEMS


7.

UNFINISHED BUSINESS


7.1.

Report – Chief Administrative Office

RE:  GREATER VICTORIA GREENBELT SOCIETY – REFERRED FROM JAN. 7 COUNCIL
Recommendation:  That Council supports in principle the vision and funding application of the Tsartlip First Nation/GVGS for the Mary Lake Nature Sanctuary, subject to consideration of necessary rezoning applications and approval of those applications where determined to be in the public interest;

That Council supports in principle a potential financial contribution of $__________ (through grant, co-ownership, and/or purchase) in respect to the Tsartlip First Nation/GVGS application to the Target 1 Funding Program, subject to consideration of the funding being included in the Five Year Financial Plan and approval of such inclusion where determined to be in the public interest, and further that staff bring forward an amendment to the Financial Plan in this regard; and 

That the above resolution in support be communicated to the Society for inclusion in the application to the Target 1 Federal Grant program.

Attachment Links in report - pg. 4


8.

CORRESPONDENCE


8.1.

Correspondence – E. de Rosenroll, SIPP

RE:  FUNDING REQUEST FOR 2019 & 2020
Should Council wish to support the funding request from SIPP then a motion should be made to forward this item to the 2019 budget discussions
8.2.

Correspondence – C. Scott

RE:  CLEAN AIR – OUTDOOR BURNING AND WOODSTOVES
8.3.

Correspondence – L. Hutcheson, CRD

RE:  CAPITAL REGION LOCAL GOVERNMENT ELECTRIC VEHICLE AND ELECTRIC BIKE  INFRASTRUCTURE PLANNING PROJECT
Project (copied separately)
8.4.

Correspondence – B. Peckford

RE:  OPEN LETTER TO SOME BC MUNICIPALITIES

8.5.

Correspondence – T. Olynyk, BC Hydro

RE:  STORM REPORT, ANNUAL REPORT AND CONGRATULATIONS
9.

BYLAWS


10.

NEW BUSINESS


10.1.

Report – Building Inspector

RE:  CONSTRUCTION OF BUILDINGS WITHOUT PERMITS – 3220 EAGLES LAKE ROAD
Recommendation:  That until such time as valid and subsisting Building Permit(s) for work can be issued, the Corporate Officer of the District of Highlands will file a Notice with the Land Title and Survey Authority of BC stating that a Resolution has been made under Section 57 of the Community Charter by the Council relating to the property legally described as Lot 3, Section 39, Highland District, Plan VIP70216, Parcel Identifier 024-701-564 having a civic address of 3220 Eagles Lake Road, and that further information respecting the Resolution may be inspected at the District Office during regular office hours.

10.2.

Report – Building Inspector

RE:  CONSTRUCTION OF BUILDINGS WITHOUT PERMITS – 2015 MILLSTREAM ROAD
Recommendation: That until such time as valid and subsisting Building Permit(s) for work can be issued, the Corporate Officer of the District of Highlands will file a Notice with the Land Title and Survey Authority of BC stating that a Resolution has been made under Section 57 of the Community Charter by the Council relating to the property legally described as Lot A  Section 4  Range 3 West Highland District Plan EPP40071, Parcel Identifier 029-384-729 having a civic address of 2015 Millstream Road, and that further information respecting the Resolution may be inspected at the District Office during regular office hours.


10.3.

Proposed Motion – Councillor Gord Baird

RE:  REGIONAL VEGETATION MANAGEMENT STRATEGY
Proposed Motion:  That staff be directed to write letters to the Capital Regional District and all member Local Governments requesting an indication of their interest in participating in a co-application submitted by the CRD on behalf of its members to UBCM’s Community Resiliency Investment Program for the development of a regional vegetation management strategy to assess the following:
· forest die-off, 
· recommend alternative fire-resistant vegetation replacements, 
· initiate a pilot project, and 
· use the results to create a regional strategy, model policy and implementation plan, 
· and further, pending the responses from the CRD and member local governments, request that the CRD convene a meeting of interested parties to develop and submit an application
10.4.

Proposed Motion – Councillor McLean

RE:  AGENCY INVITATIONS TO COUNCIL
Proposed Motion:  That Council direct staff to invite the appropriate staff person(s) from BC Assessment Authority to present and/or answer questions from members of Council to an upcoming Council meeting and that their attendance occur prior to Council discussing the topic of Secondary Suites and 
Accessory Dwelling units at a upcoming Council Strategic Planning session (2019); 
 
And further, that appropriate staff person(s) also be invited to attend a upcoming Council meeting from Island Health to speak to and answer questions pertaining to potable well water systems in respect to connections from more than one dwelling(s) to domestic wells as well as septic systems in respect to secondary suites and accessory dwelling units as per legal requirements, approvals and levels of government and enforcement etc. 

10.5.

Report – Corporate Officer

RE:  GREATER VICTORIA PUBLIC LIBRARY 2019 FINAL BUDGET AND FIVE YEAR
FINANCIAL PLAN 
Recommendation:  That the Greater Victoria Public Library Final 2019 Budget and 2019 – 2023 Five Year Financial Plan be approved. 
11.

IN CAMERA

Motion:  That Council move In Camera to discuss items specific to the Community Charter, specifically s.90 (1) (a) personal information about an identifiable individual who is being considered for a position appointed by the municipality; s.(90) (1) (c)  labour relations or other employee relations; s. (90) (1) (f) law enforcement, if the council considers that disclosure could reasonably be expected to harm the conduct of an investigation under or enforcement of an enactment; s. (90) (1) (k) negotiations and related discussions respecting the proposed provision of a municipal service that are at their preliminary stages and that, in the view of the council, could reasonably be expected to harm the interests of the municipality if they were held in public; and s. (90)(1)(m) a matter that, under another enactment, is such that the public may be excluded from the meeting.



12.

RELEASE OF IN CAMERA RESOLUTIONS


13.

ADJOURNMENT