Logo DISTRICT OF HIGHLANDS
NOTICE OF REGULAR COUNCIL MEETING
Monday, January 30, 2017 @ 7PM
School House, 1589 Millstream Road


A G E N D A
1.
APPROVAL OF THE AGENDA

2.
PETITIONS AND DELEGATIONS

a.
Mayor Williams - CRD 50th Anniversary Legacy Quilt
3.
ADOPTION OF THE MINUTES

a.
Council – January 16, 2017
Recommendation:  Approve
b.
Special Council – January 19, 2017
Recommendation:  Adopt
c.
West Shore Parks and Recreation Society – December 8, 2016
Recommendation:  Recieve
d.
Sustainable Land Use Select Committee – January 17, 2017
Recommendation:  Receive
4.
REPORTS OF COMMITTEES AND COMMISSIONS

a.
Councillor Anderson
West Shore Parks and Recreation
b.
Councillor A. Baird
Social Sustainability Committee, CRD Climate Action Committee, South Island Prosperity Project
c.
Councillor G. Baird
Emergency Planning, Capital Region Invasive Species Partnership, CRD & JDF Water Commission
d.
Councillor Burns
Sustainable Land Use Committee, Western Communities Policing Advisory, Greater Victoria Public Library
e.
Councillor McLean
Heritage Committee, Greater Victoria Family Court and Youth Justice Committee, Intermunicipal Advisory Committee on Disability Issues, Coexisting with Carnivores Alliance
f.
Councillor Roessingh
Capital Region Emergency Services Telecommunications, CRD Arts, CRD Housing Trust Fund Commission, Greater Victoria Public Library Board
g.
Mayor's Report
5.
RATIFICATION OF COMMITTEE RECOMMENDATIONS

a.
Committee of the Whole – January 23, 2017
a.i.
COMMUNITY GARDEN
Recommendation:  That Council support in principle the community garden project as proposed by the Highlands Parks and Recreation Association Garden Group and that staff report back to Council on the project.

b.
ACTIVITY REPORTING
Recommendation:  That Council request staff to request the Hanington Estates Strata to provide their monthly water monitoring reports pertaining to flow and volume.

6.
INTRODUCTION OF LATE ITEMS

7.
UNFINISHED BUSINESS

a.
Report – L. Beckett, Planner – January 25, 2017
RE:  2016 REGIONAL GROWTH STRATEGY – MUNICIPAL REFERRAL FOR ACCEPTANCE – FINALIZING RESPONSE
Potential Response: 
THAT Council refuse the 2016 Regional Growth Strategy Bylaw No. 4017, citing the removal of piped water services as a growth management tool (policy 2.2 (2)) as the provision to which it objects, and further that it be conveyed to the CRD that Council’s reasons for wanting to retain the current restriction on water servicing within the RUSCPA are: 
1.  The use of piped water fosters a change in stewardship with regards to land use policy protecting the quality and quantity of aquifer resources. 
2.  The cumulative effect of piped water dependence is a society that is less resilient to major disaster events. Expansion of piped water services – a single system – to increasingly remote rural areas makes the whole system more vulnerable. This impacts all CRD communities. 
3.  Some communities appear to support proposed policy 2.2(2) with the rationale that it will allow them water for health and safety reasons. Highlands Council does not understand this reasoning because such provisions are in proposed policy 2.2(3). 
4.  Installing infrastructure in areas with low density is not a good use of regional funds and all of the CRD will face increasing costs of maintenance of the water system due to expanding piped water coverage. 
5.  The 2003 RGS was a stronger tool to support managed growth for the benefit of the entire region. 
6.  Incremental sprawl affects biodiversity, increases greenhouse gases and fundamentally negates the value of an RGS. 
7.  Maintaining control of water servicing at a regional level reinforces official community plans. Relying solely on official community plans is not adequate because OCPs can be amended easily. If they are changed to allow for more development (outside current servicing boundaries), there will be greater pressures on the rural fringes to develop. Over time, this will increase land values and negatively impact housing affordability. 
8. **Allowing piped water contradicts the objectives of an RGS as stated on page 1 of the draft and also as required in the Local Government Act. 

In response to Local Government Act section 436 (7)(c), Council is not willing to accept the RGS if policy 2.2 (2) would not apply to the District of Highlands.  

b.
Report – L. Beckett, Planner – January 25, 2017
RE:  SUBDIVISIONS AND PARK DEDICATION
Recommendation:  That Council receive the report from the Planner regarding subdivision and park dedication
8.
CORRESPONDENCE

a.
Report – West Shore RCMP – January 23, 2017
RE:  Quarterly Mayor’s Report – Oct - Dec, 2016 
Recommendation:  Receive
b.
Report – Victoria Family Court & Youth Justice Committee
RE:  ANNUAL REPORT – 2016 (4800-20) 
Recommendation:  Receive

c.
Letter – City of Colwood – December 15, 2016 (0470.20)
RE:  CRD SERVICE REVIEW
d.
Letter – UBCM – Local Government Program Services – December 13, 2016
RE:  2017 ASSET MANAGEMENT PLANNING PROGRAM – GRANT APPROVALAND TERMS & CONDITIONS 
Recommendation:  Receive

e.
Letter – CRISP, November 30, 2016 (5280-29)
RE:  FUNDING REQUEST - 2017  
Recommendation:  Forward to 2017 budget process
f.
Report – CRISP, November, 2016 (5280-29)
RE:  CRISP INTERIM ANNUAL REPORT  
Recommendation:  Receive
9.
BYLAWS

a.
BYLAW NO. 389, FIVE YEAR FINANCIAL PLAN BYLAW AMENDMENT
Recommendation:  That Council give Final reading to Five Year Financial Plan Bylaw No. 383, Amendment Bylaw No. 1, 2017

Documents:
  1. Bylaw No 389.pdf
10.
NEW BUSINESS

a.
Memo – D. Ford, Fire Chief – January 18, 2017 (2240-57)
RE:  MUTUAL AID AGREEMENT FOR EMERGENCY SERVICES
Recommendation:  That Council approve the Mutual Aid Agreement with the City of Colwood and that the Mayor and Corporate Officer be authorized to execute the agreement on behalf of the District
b.
Memo – L. Hilton, CAO – January 25, 2017 (1700-20)
RE: WEST SHORE PARKS AND RECREATION SOCIETY – CAPITAL REGIONAL DISTRICT NOTICE OF WITHDRAWAL
Recommendation:  That the Chief Administrative Officer’s report regarding Notice by the Capital Regional District of withdrawal from the West Shore Parks and Recreation be received for information.
c.
Memo – T. Neurauter, C/ Officer – January 26, 2017 (7710.02)
RE: WEST SHORE PARKS AND RECREATION 2017 BUDGET
Recommendation:  That Council approve the 2017 West Shore Parks and Recreation Budget.

d.
Memo – T. Neurauter, C/ Officer – January 26, 2017
RE: HIGHLANDS HERITAGE PARK CARETAKERS AGREEMENT
Recommendation:  That Council approve the caretaker agreement for the Caleb Pike Heritage Park and that the Mayor and Corporate Officer be authorized to execute the agreement on behalf of the District

11.
IN CAMERA

a.
That Council move In Camera to discuss items pursuant to the Community Charter, specifically Section 90 (1)(i) the receipt of advice that is subject to solicitor-client privilege, including communications necessary for that purpose, 90(1)(a)personal information about an identifiable individual who holds or is being considered for a position as an officer, employee or agent of the municipality or another position appointed by the municipality
12.
RELEASE OF IN CAMERA RESOLUTIONS

13.
ADJOURNMENT