Logo DISTRICT OF HIGHLANDS
NOTICE OF REGULAR COUNCIL MEETING
Monday, February 5, 2018 @ 7PM
School House, 1589 Millstream Road


A G E N D A
1.

APPROVAL OF THE AGENDA


2.

PETITIONS AND DELEGATIONS


3.

ADOPTION OF THE MINUTES


a.

Council Minutes – January 22, 2018

Recommendation:  Adopt
4.

REPORTS OF COMMITTEES AND COMMISSIONS


a.

Councillor Anderson

West Shore Parks and Recreation
b.

Councillor A. Baird

Social Sustainability Committee, CRD Climate Action Committee, South Island Prosperity Project
c.

Councillor G. Baird

Emergency Planning, Capital Region Invasive Species Partnership, CRD & JDF Water Commission
d.

Councillor Burns

Sustainable Land Use Committee, Western Communities Policing Advisory, Greater Victoria Public Library
e.

Councillor McLean

Heritage Committee, Greater Victoria Family Court and Youth Justice Committee, Intermunicipal Advisory Committee on Disability Issues, Coexisting with Carnivores Alliance
f.

Councillor Roessingh

Capital Region Emergency Services Telecommunications, CRD Arts, CRD Housing Trust Fund Commission
g.

Mayor's Report


5.

RATIFICATION OF COMMITTEE RECOMMENDATIONS


6.

INTRODUCTION OF LATE ITEMS


7.

UNFINISHED BUSINESS


a.

Correspondence – S. Price, Chair, CRD Board, Jan. 15, 2018

RE:  2018 RGS BYLAW 4017 – REFERRAL FOR MUNICIPAL ACCEPTANCE
Recommendation:  That Council Accepts the changed provisions of the Regional Growth Strategy dated January, 2018. 
Attachments: 
Correspondence – Jan. 15, 2018 – pg. 9-10
Report to CRD Board, January 10, 2018 – pg. 11-13
Summary of Regional Growth Strategy Mediation Outcomes
Track-changes RGS document
clean-copy of RGS


8.

CORRESPONDENCE


a.

Correspondence – Mayor Laerhoven, District of Kent, Jan. 16, 2018

RE:  CANNABIS SALES REVENUE SHARING 
a.i.

Correspondence – Mayor Brown, Township of Spallumcheen, Jan. 23, 2018

RE:  CANNABIS SALES REVENUE SHARING
Recommendation:  Should Council support the recommendations in the above correspondence items the following motion is offered for consideration: 
That staff be directed to write a letter to The Honourable Selina Robinson, Minster of Municipal Affairs and Housing supporting the need for a formal cost sharing agreement regarding cannabis sales and further that Council supports 50% of the provincial share of cannabis tax sharing formula be provided to local governments
b.

Correspondence – Mayor Cote, New Westminster, Jan. 17, 2018

RE:  PREVENTION OF QUAGGA AND ZEBRA MUSSELS
c.

Correspondence – Mayor Hamilton, City of Colwood, Jan. 23, 2018

RE:  REGIONAL TRANSPORTATION SERVICE (0400.60)
Recommendation:  Receive Correspondence

9.

BYLAWS


a.

RE: BYLAW NO. 400

Recommendation:  That Council give Bylaw No. 400, Council Remuneration and Expenses Bylaw Final Reading
10.

NEW BUSINESS


a.

Report – T. Neurauter, C/ Officer, January 30, 2018

RE:  WSPRS 2018 BUDGET
Recommendation:  That Council approve the 2018 West Shore Parks and Recreation Budget.
b.

Report – T. Neurauter, C/Officer, January 30, 2018 (7900.03)

RE:  COMMUNITY HALL RENTAL WAIVER REQUEST – S. JANZ
Recommendation:  That Council approve the subsidy request by Shauna Janz for a full day community event on March 24, 2018; and that staff bring forward an amended policy VI-2402 which includes a rental fee for applicants who wish to book more than three event rentals in a one-year period (calendar year)

c.

Report – T. Neurauter, C/Officer, January 25, 2018 (7900.03)

RE:  COMMUNITY HALL RENTAL WAIVER REQUEST – Hanington
Recommendation:  That Council approve the two-hour room rental fee ($70) waiver request by the Hanington Creek Estates Strata for their AGM on March 1, 2018 with the applicant being charged $50 for the community hall building to be opened and closed and for a cleaning fee after the event.

d.

Report – T. Neurauter, C/Officer, January 25, 2018 (034050)

RE:  POLICY UPDATE – TOR FOR SELECT COMMITTEES
Recommendation:  That Council approve the amendment to Policy II-122, Establishing Select Committees and replace the current Terms or Reference, Schedules “A”, “B”, and “C” with the attached schedules.
11.

IN CAMERA

Motion:  That Council move In Camera to discuss items pursuant to the Community Charter, specifically Section 90(1) (e) the acquisition, disposition or expropriation of land or improvements,  if the council considers that disclosure could reasonably be expected to harm the interests of the municipality ; and Section 90(1) (g) litigation or potential litigation affecting the municipality.
12.

RELEASE OF IN CAMERA RESOLUTIONS


13.

ADJOURNMENT