Logo DISTRICT OF HIGHLANDS
NOTICE OF REGULAR COUNCIL MEETING
Monday, October 2, 2017 @ 7PM
School House, 1589 Millstream Road


A G E N D A
1.

APPROVAL OF THE AGENDA


2.

PETITIONS AND DELEGATIONS


a.

Inspector Chomyn – West Shore RCMP - RESCHEDULED


b.

Donald Harrison, Sr. Inspector of Mines-Permitting, SW Region

RE:  MINES PERMITTING
3.

ADOPTION OF THE MINUTES


a.

Council – September 18, 2017

Recommendation:  Adopt
b.

Highlands Heritage Select Committee – September 13, 2017

Recommendation:  Receive
c.

West Shore Parks & Recreation Society – June 22, 2017

Recommendation:  Receive

4.

REPORTS OF COMMITTEES AND COMMISSIONS


a.

Councillor Anderson

West Shore Parks and Recreation
b.

Councillor A. Baird

Social Sustainability Committee, CRD Climate Action Committee, South Island Prosperity Project
c.

Councillor G. Baird

Emergency Planning, Capital Region Invasive Species Partnership, CRD & JDF Water Commission
d.

Councillor Burns

Sustainable Land Use Committee, Western Communities Policing Advisory, Greater Victoria Public Library
e.

Councillor McLean

Heritage Committee, Greater Victoria Family Court and Youth Justice Committee, Intermunicipal Advisory Committee on Disability Issues, Coexisting with Carnivores Alliance
f.

Councillor Roessingh

Capital Region Emergency Services Telecommunications, CRD Arts, CRD Housing Trust Fund Commission
g.

Mayor's Report


5.

RATIFICATION OF COMMITTEE RECOMMENDATIONS


6.

INTRODUCTION OF LATE ITEMS


7.

UNFINISHED BUSINESS


8.

CORRESPONDENCE


9.

BYLAWS


a.

EMERGENCY MEASURES BYLAW AMENDMENT – BYLAW No. 394

Recommendation:  That Bylaw No. 394, “District of Highlands Emergency Measures Bylaw No. 56, Amendment No. 1, Bylaw No. 394, 2017” be given Final reading
Documents:
  1. Bylaw - 394.pdf
b.

Report – L. Beckett, Planner, September 21, 2017 (3900-393)

RE:  PROPOSED AMENDMENT TO SUBDIVISION BYLAW 154 – WATER WELLS)
Recommendation:  That Council give Bylaw 393 First, Second and Third Readings
Documents:
  1. Bylaw - 393.pdf
10.

NEW BUSINESS


a.

Report – T. Neurauter, C/Officer, September 25, 2017 (8100.20)

RE:  TRIPLESHOT CROSSFONDO CYCLING EVENT
Recommendation:  That Council approve the occupancy of roadways on October 15, 2017 for the purposes of holding a cycling event as described in the September 8, 2017 submission from Tripleshot Youth Cycling, be approved, subject to the Event Organizer entering into a public property occupancy agreement in which it will among other standard requirements: 
1. Release and indemnify the District from any claims or liability associated with the event and provide evidence of public liability insurance in the amount of not less than $5,000,000; 
2. Agree to pay all invoices from the District for any possible costs incurred in connection with the event; 
3. Obtain all necessary approvals from Public and Private Entities and implement the necessary actions contained in the Sector Marshalling Manual; and 
4.  Agree to give sufficient notice to all residents along the proposed route.

With the Corporate Officer being authorized to execute such agreement on behalf of the District of Highlands.


b.

Report – D. Ford, Fire Chief – September 21, 2017

RE:  HALLOWEEN EVENT AT COMMUNITY HALL
Recommendation:  Council may wish to approve the request from the Fire Chief to hold the annual Halloween Event at the Community with all fees being waived.

c.

Report – T. Neurauter, C/Officer, September 18, 2017 (1810.02)

RE:  LAND USE AND DEVELOPMENT APPLICATION FEES
Recommendations: 
1. That staff be directed to amend its Official Community Plan Bylaw to include an Offence and Penalty Section (when it is next Amended). 

2. That staff be directed to draft an amendment to “Development Application Fees Bylaw No. 351, 2012” to reflect the proposed changes to development application fees as outlined in this report.

3. That staff be directed to draft an amendment to “Municipal Ticket Information Authorization Bylaw, No. 49, 1996” increasing the minimum fine per offence to $200.00 and the maximum fee to $1000.00 for High Priority and environmental offences as noted under schedule 2 to Bylaw No. 49, Highlands Zoning Bylaw No. 100, subsections 3, 4, 5, 6, 7, and 8.

4. That draft bylaws be forwarded to a future Committee of the Whole meeting, which is advertised in the Highlands Newsletter and Highlands website.

d.

Report – L. Hilton, September 27, 2017

RE:  BRENTWOOD ADVISORY GROUP AGREEMENT FOR SERVICES – PROVISION OF INSURANCE
Recommendation:  That the Mayor and Corporate Officer be authorized to enter a Service Provider Agreement with the Brentwood Advisory Group for the District to provide insurance and indemnity coverage through the Municipal Insurance Association of BC in relation to the provision of services to develop an Asset Management Plan, with the associated fee for the insurance to be paid by the consultant.

11.

IN CAMERA


a.

IN CAMERA

Motion:  That Council move In Camera to discuss items pursuant to the Community Charter, specifically Section 90(1)a) personal information about an identifiable individual who holds or is being considered for a position as an officer, employee or agent of the municipality or another position appointed by the municipality.

12.

RELEASE OF IN CAMERA RESOLUTIONS


13.

ADJOURNMENT