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DISTRICT OF HIGHLANDS 
NOTICE OF REGULAR COUNCIL MEETING
TUESDAY, FEBRUARY 18, 2020 @ 7PM
School House, 1589 Millstream Road

A G E N D A
1.

ADOPTION OF THE AGENDA


2.

PETITIONS AND DELEGATIONS


2.1.

Grant Brown – West Shore Parks and Recreation

RE:  STAFF REPORT AND PRESENTATION - 2020 BUDGET & REQUISITION REQUEST 

3.

ADOPTION OF THE MINUTES


3.1.

Council – February 3, 2020

 Recommendation:  Adopt

3.2.

Heritage Select Committee – January 23, 2020

Recommendation:  Receive

4.

REPORTS OF COMMITTEES AND COMMISSIONS


4.1.

Councillor Anderson

Heritage Select Committee, Western Communities Policing Advisory Committee 
4.2.

Councillor A. Baird

CRD Climate Action Committee, CRD Housing Trust Fund Commission
4.3.

Councillor G. Baird

Capital Region Invasive Species Partnership, CRD Regional Water Supply Commission,  CRD Juan de Fuca Water  Distribution Commission 
4.4.

Councillor McLean

Coexisting with Carnivores Alliance, Greater Victoria Family Court and Youth Justice Committee, Inter-municipal Advisory Committee on Disability Issues, Sustainable Land Use Select Committee 
4.5.

Councillor Roessingh

Capital Region Emergency Services Telecommunications, CRD Arts, Greater Victoria Public Library
4.6.

Councillor Rose Stanton

Emergency Planning and Social Sustainability Select Committee 
4.7.

Mayor's Report


Documents:
  1. 5_Mayors Report.pdf
5.

RATIFICATION OF COMMITTEE RECOMMENDATIONS


6.

INTRODUCTION OF LATE ITEMS


7.

UNFINISHED BUSINESS


8.

CORRESPONDENCE


8.1.

Letter – Highlands District Community Association (HDCA)

RE:  BULLETIN (NOTICE BOARDS)
8.2.

Letter – Village of Canal Flats

RE:  POSTAL BANKING AT CANADA POST

8.3.

Letter – City of Victoria

RE:  HARTLAND LANDFILL TIPPING FEES

8.4.

Letter – Town of View Royal

RE:  CAPITAL REGIONAL DISTRICT REGIONAL PARKS LAND ACQUISITION FUND

8.5.

Letter – Town of View Royal

RE:  EMERGENCY SHELTER/WARMING CENTRE FOR THE WEST SHORE

9.

BYLAWS


10.

NEW BUSINESS


10.1.

Report – Corporate Officer

RE:  DR. WALKER CYCLING AND BROAD STREET CYCLES – RACE EVENTS (8100.20)
Recommendation:  That the occupancy of roadways as listed below:
Saturday, April 4, 2020 – 12:00 PM to 3:30 PM
Wednesday, April 29, 2020 – 5:30 PM to 8:00 PM
Wednesday, May 13, 2020 – 5:30 PM to 8:00 PM
Wednesday, June 3, 2020 – 5:30 PM to 8:00 PM
for the purposes of holding cycling races, be approved subject to the Event Organizer entering into a public property occupancy agreement in which it will among other standard requirements: 
a) Release and indemnify the District from any claims or liability associated with the event and provide evidence of public liability insurance in the amount of not less than $5,000,000; 
b) Agree to pay all invoices from the District for any possible costs incurred in connection with the event; and 
c) Agree to give sufficient notice to all residents along the proposed route as described in the public property occupancy agreement.
With the Corporate Officer being authorized to execute such agreement on behalf of the District of Highlands.

10.2.

Report – Corporate Officer

RE:  COMMUNITY HALL RENTAL WAIVER - HPRA (7900.03)
Recommendation:  That Council provide direction on the request from the Highland Parks & Recreation Association regarding a rental waiver of the community hall for a community workshop to be held on March 21, 2020 from 9:30am to 12:30pm.

10.3.

Report – Corporate Officer

RE:  GEMSTONE PICTURES INC. – PUBLIC PROPERTY OCCUPANCY AGREEMENT 
Recommendation:  That the occupancy of roadways as listed below:
Wednesday, February 19, 2020 – 9:00 AM to 6:00 PM
Thursday, February 20, 2020 – 9:00 AM to 10:00 PM
Friday, February 21, 2020 – 9:00 AM to 6:00 PM

for the purposes of filming “Ruby”, be approved subject to Gemstone Pictures Inc. entering into a public property occupancy agreement in which it will among other standard requirements: 
a) Release and indemnify the District from any claims or liability associated with the event and provide evidence of public liability insurance in the amount of not less than $5,000,000; 
b) Agree to pay all invoices from the District for any possible costs incurred in connection with the event; and 
c) Agree to give sufficient notice to all residents along the proposed route as described in the public property occupancy agreement.

With the Corporate Officer being authorized to execute such agreement on behalf of the District of Highlands.

11.

IN CAMERA

Motion:  That Council move In Camera to discuss items specific to the Community Charter, specifically s.90 (1) (k) negotiations and related discussions respecting the proposed provision of a municipal service that are at their preliminary stages and that, in the view of the council, could reasonably be expected to harm the interests of the municipality if they were held in public.
12.

RELEASE OF IN CAMERA RESOLUTIONS


13.

ADJOURNMENT