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DISTRICT OF HIGHLANDS 
NOTICE OF REGULAR COUNCIL MEETING
MONDAY, MARCH 16, 2020@ 7PM
HIGHLANDS COMMUNITY HALL, 729 FINLAYSON ARM ROAD

A G E N D A
1.

ADOPTION OF THE AGENDA


2.

PETITIONS AND DELEGATIONS


3.

ADOPTION OF THE MINUTES


3.1.

Council - March 2, 2020

Recommendation:  Adopt
3.2.

West Shore Parks and Recreation Society - February 13, 2020

Recommendation:  Receive
4.

REPORTS OF COMMITTEES AND COMMISSIONS


4.1.

Councillor Anderson

Heritage Select Committee, Western Communities Policing Advisory Committee 
4.2.

Councillor A. Baird

CRD Climate Action Committee, CRD Housing Trust Fund Commission
4.3.

Councillor G. Baird

Capital Region Invasive Species Partnership, CRD Regional Water Supply Commission,  CRD Juan de Fuca Water  Distribution Commission 
4.4.

Councillor McLean

Coexisting with Carnivores Alliance, Greater Victoria Family Court and Youth Justice Committee, Inter-municipal Advisory Committee on Disability Issues, Sustainable Land Use Select Committee 
4.5.

Councillor Roessingh

Capital Region Emergency Services Telecommunications, CRD Arts, Greater Victoria Public Library
4.6.

Councillor Rose Stanton

Emergency Planning and Social Sustainability Select Committee 
4.7.

Mayor's Report


5.

RATIFICATION OF COMMITTEE RECOMMENDATIONS


6.

INTRODUCTION OF LATE ITEMS


7.

UNFINISHED BUSINESS


7.1.

Report - Planner

RE:  DEVELOPMENT VARIANCE PERMIT DVP-01-20 (DVP-01-20)
Recommendation:  That Council issue DVP-01-20
8.

CORRESPONDENCE


8.1.

Correspondence - UBCM - M. Tait & C. Moglove

RE:  UBCM RESOLUTION PROCESS
9.

BYLAWS


10.

NEW BUSINESS


10.1.

Report - Fire Chief

RE:  MUTUAL AID AGREEMENT FOR EMERGENCY SERVICES - DISTRICT OF SAANICH
Recommendation:  That Council approve the Mutual Aid agreement with the Corporation of the District of Saanich, substantially in the form attached to the report from the Fire Chief dated March 11, 2020, and that the Mayor and Corporate Officer be authorized to execute the agreement on behalf of the District.


10.2.

Report - Corporate Officer

RE:  GEMSTONE PICTURES INC - PUBLIC PROPERTY OCCUPANCY AGREEMENT (2240.20)
Recommendation:  That the occupancy shall occur as listed below:

Thursday, March 26, 2020 – 8:00 AM to 8:00 PM
Friday, March 27, 2020 – 1:00 PM to Saturday, March 28, 2020 4:00 AM
Saturday, March 28, 2020 - 8:00 AM to 8:00 PM

for the purposes of filming “Pearl in the Mist”, be approved subject to Gemstone Pictures Inc. entering into a public property occupancy agreement in which it will among other standard requirements: 

a) Release and indemnify the District from any claims or liability associated with the event and provide evidence of public liability insurance in the amount of not less than $5,000,000; 
b) Agree to pay all invoices from the District for any possible costs incurred in connection with the event; and 
c) Agree to give sufficient notice to all residents along the proposed route as described in the public property occupancy agreement.

With the Corporate Officer being authorized to execute such agreement on behalf of the District of Highlands.
10.3.

Report - Corporate Officer

RE:  HIGHLANDS HERITAGE PARK SOCIETY – 2020 MASTER PLAN AND BUDGET REQUEST 
Recommendation:  That the Highland Heritage Park Society 2020 Master Plan be approved and that the proposed 2020 infrastructure projects to upgrade the utility building, bank stabilization and handrail extension along with the associated funding of $4,765 be referred to the 2020 budget process for consideration.
10.4.

Report - Corporate Officer

RE:  COMMUNITY HALL RENTAL SUBSIDY REQUEST – CANVAS CHURCH (7900.03)
Recommendation:  That Council approve the subsidy request for a 2 day rental by Canvas Church for a youth group event June 5 to 6, 2020 with the applicant being charged $300.  All other applicable fees will be charged (insurance, security deposit and caretaking).
10.5.

Report - Corporate Officer

RE:  GREATER VICTORIA PUBLIC LIBRARY 2020 BUDGET AND FIVE YEAR FINANCIAL PLAN
Recommendation:  That Council approve the Greater Victoria Public Library 2020 Budget and 2020-2024 Five Year Financial Plan.
10.6.

West Shore RCMP 2019 Annual Year End Report

Recommendation:  That Council receive the West Shore RCMP 2019 Annual Year End Report
10.7.

Report - Corporate Officer

RE:  COUNCIL MEETING PLACE AND UPDATE FROM CHIEF ADMINISTRATIVE OFFICER
Recommendation:  That Council authorize the use of the Highlands Community Hall for future meetings of Council, Committee of the Whole and for any advisory committee throughout  the period of the COVID-19 pandemic.
11.

IN CAMERA

12.

RELEASE OF IN CAMERA RESOLUTIONS


13.

ADJOURNMENT