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DISTRICT OF HIGHLANDS 
NOTICE OF REGULAR COUNCIL MEETING
 MONDAY, OCTOBER 21, 2019 @ 7PM
School House, 1589 Millstream Road

A G E N D A
1.

ADOPTION OF THE AGENDA


2.

PETITIONS AND DELEGATIONS


3.

ADOPTION OF THE MINUTES


3.1.

Council Minutes – October 7, 2019

Recommendation:  Adopt
3.2.

Social Sustainability Select Committee – July 9, 2019

Recommendation:  Receive
3.3.

West Shore Parks and Recreation Society – May 9, 2019

Recommendation:  Receive
4.

REPORTS OF COMMITTEES AND COMMISSIONS


4.1.

Councillor Anderson

Heritage Select Committee, Western Communities Policing Advisory Committee 
4.2.

Councillor A. Baird

CRD Climate Action Committee, CRD Housing Trust Fund Commission
4.3.

Councillor G. Baird

Capital Region Invasive Species Partnership, CRD Regional Water Supply Commission,  CRD Juan de Fuca Water  Distribution Commission 
4.4.

Councillor McLean

Coexisting with Carnivores Alliance, Greater Victoria Family Court and Youth Justice Committee, Inter-municipal Advisory Committee on Disability Issues, Sustainable Land Use Select Committee 
4.5.

Councillor Roessingh

Capital Region Emergency Services Telecommunications, CRD Arts, Greater Victoria Public Library
4.6.

Councillor Rose Stanton

Emergency Planning and Social Sustainability Select Committee 
4.7.

Mayor's Report


5.

RATIFICATION OF COMMITTEE RECOMMENDATIONS


6.

INTRODUCTION OF LATE ITEMS


7.

UNFINISHED BUSINESS


7.1.

Report – Chief Administrative Officer

RE:  LONG TERM FINANCIAL PLAN
Recommendation:  That the Long Term Financial Plan 2019 prepared by Brentwood Advisory Group be endorsed.

7.2.

Report – Building Inspector

RE:  PURCHASE OF REPLACEMENT VEHICLE FOR EXISTING TRUCK (1280.01)
Recommendation:  That Council approve the purchase of a 2019 Toyota Tacoma work truck from Jim Pattison Toyota Victoria for $45, 122.56 including taxes.

8.

CORRESPONDENCE


8.1.

Correspondence – HDCA (4520.27.01)

RE:  O.K. INDUSTRIES  LTD’S  PROPOSED  MILLSTREAM  ROAD  QUARRY (MINES  ACT PERMIT APPLICATION  #1610713 – FOLLOW UP TO JULY 12TH LETTER

9.

BYLAWS


9.1.

RE: EMERGENCY MANAGEMENT BYLAW NO. 416, 2019

Recommendations:  
1. That Council adopt Emergency Management Bylaw No. 416. 2019
2. That Council appoint Fire Chief Dean Ford as the Emergency Program Coordinator

9.2.

Report – Corporate Officer

RE:  ESTABLISHMENT OF RESERVE FUNDS – BYLAW NO. 415, 2019
Recommendation:  That Council give Reserve Funds Bylaw No. 415, 2019 First, Second and Third Readings
10.

NEW BUSINESS


10.1.

Report – Corporate Officer

RE:  COMMUNITY HALL SUBSIDY REQUEST – HIGHLANDS WINTER CRAFT FAIR (7900.03)
Recommendation:  That Council approve the request from the Highland Heritage Parks Society for a subsidized rate for a full day rental of $200 for the Highlands Winter Craft Fair on Sunday, November 17, 2019 with the applicant being responsible for the refundable security deposit ($100) and Insurance ($25).
10.2.

Report – Corporate Officer

RE:  COMMUNITY HALL RENTAL WAIVER REQUEST – HIGHLAND PARKS & RECREATION ASSOCIATION (7900.03)
Recommendation:  That Council make a recommendation on the request from the Highland Parks & Recreation Association regarding a rental waiver of the community hall for a community workshop to be held on November 2, 2019 from 10am to 12:30pm.
10.3.

Report – Planning Consultant

RE:  UPDATED REGIONAL CONTEXT STATEMENT  (7900.03)
Recommendation:  That Council instruct staff to prepare an OCP Amendment Bylaw for the undated draft Regional Context Statement.
11.

IN CAMERA

Motion:  That Council move In Camera to discuss items specific to the Community Charter, specifically s.90 (1)(k) negotiations and related discussions respecting the proposed provision of a municipal service that are at their preliminary stages and that, in the view of the council, could reasonably be expected to harm the interests of the municipality if they were held in public; and and (m) a matter that, under another enactment, is such that the public may be excluded from the meeting.
12.

RELEASE OF IN CAMERA RESOLUTIONS


13.

ADJOURNMENT